Your Company May Already Be Listed: How to Claim Your Romanian Supplier Profile
Many Romanian exporters already have a profile on Romanian Supplier, built from public records. Here is how to find it, claim it for free, complete it and submit it for review.
Adrian Ambrose · Founder of Fabricat în RO (2014) · Owner of Romanian Supplier (2026)
In short. If your company is Romanian and has export activity on record, it may already have a profile on Romanian Supplier, the English-language B2B directory that lists 11,113 Romanian companies (September 2026). Most profiles were built from public records, so they contain basic data but no description, products or photos written by you. Claiming is free: search your company at /companies, click "Claim this company", confirm that you represent it, complete the profile and submit it for review. Claimed profiles get a 30-day Basic trial.
Every week, procurement managers in Germany, Italy, France and further afield search for Romanian suppliers. Some of them land on a profile page that carries your company name, your county, your industry and your year of founding, and nothing else. No description of what you make. No product photos. No certifications. No way to tell whether you are the right partner.
That profile exists whether or not you have seen it. The question is whether you want to leave it as a stub built from public records, or turn it into a page that answers a buyer's first questions in your own words.
This guide explains where these profiles come from, why an unclaimed profile costs you more than it seems, and exactly how to claim yours (or register a new company) step by step. It ends with a completion checklist and answers to the questions companies ask us most often, including what to do if you would rather not be listed at all.
Why is my company already listed on Romanian Supplier?
Most profiles on Romanian Supplier were created from public records of Romanian companies with export activity, combined with trade registry data such as the legal name, tax identification number (CUI), county, industry code and founding year. If your company has exported goods or services, it is likely to be among the 11,113 companies currently listed.
The goal of building the directory this way was simple: an international buyer looking for, say, a furniture manufacturer in Suceava or a metal fabricator in Arad should find a reasonably complete map of Romanian companies, not only the handful that already invest in international marketing. Romanian Supplier classifies these companies into 18 industries so that buyers can browse by sector, county and export market.
What the records cannot provide is the information buyers actually decide on: what you produce, at what capacity, to which standards, with what minimum order quantities. That is why each pre-built profile is marked as unclaimed until a company representative takes it over.
We describe the sources and the review process in detail in how Romanian Supplier checks company data. Two points matter here:
- The data is a starting point, not a final word. Industry codes in public registers are often broad or outdated. A company registered under a general manufacturing code may in fact specialise in one product line.
- Some profiles may not fit. If your company is, for example, an importer or a domestic distributor rather than a supplier to foreign buyers, the profile may not reflect your activity. In that case, write to contact@romanian-supplier.com and the team will correct or withdraw it.
What does an unclaimed profile look like to a buyer?
An unclaimed profile shows only what public records contain: company name, location, industry, founding year and, where available, registered export markets. It has no company description, no product listings, no photos and no certifications. To a buyer comparing five suppliers, it looks like a company that has not yet engaged with international customers.
Put yourself in the position of a sourcing manager at a mid-sized German retailer. She has a shortlist of Romanian suppliers for wooden kitchen accessories. She opens three profiles:
| Profile A (unclaimed) | Profile B (claimed, partly completed) | Profile C (claimed, complete) | |
|---|---|---|---|
| Company description | None | Two sentences in English | 250 words: products, capacity, materials, export experience |
| Products | None | One product, no specifications | Three products with photos, MOQ, lead times |
| Photos | Logo placeholder | Logo | Logo, 10 real photos, factory video |
| Certifications | None | "FSC" mentioned in text | FSC listed, marked as declared by the company |
| Contact | Limited | Email, website, phone | |
| Buyer's next step | Moves on | Maybe sends a question | Requests a quote |
Profile A may belong to the most capable manufacturer of the three. The buyer has no way of knowing that, and she will not spend an afternoon finding out. Buyers today screen dozens of suppliers before contacting any; the profiles that answer questions get the inquiries.
Why is an unclaimed profile a missed opportunity?
An unclaimed profile is a missed opportunity because it already attracts some attention, from search engines and from buyers browsing the directory, but converts almost none of it. The description may be outdated or missing, no products are visible, and buyers cannot see what you make. You carry the visibility without the benefit.
Four specific losses are worth naming.
1. Outdated or generic information. Registry data reflects what your company declared when it was set up, sometimes decades ago. If you have moved into new product lines, opened a second production site or changed your name, the public record may not show it. A buyer reading an outdated profile draws the wrong conclusion.
2. No products, so no match. Buyers search by product as much as by company. On Romanian Supplier, products appear in the product directory and in industry pages. A profile without products cannot appear for those searches at all.
3. No proof of capability. Photos of your production line, a short factory video and your certifications are what turn "a company in Bistrița" into "a supplier I can evaluate". Without them, even a serious inquiry is unlikely.
4. Less control over how AI assistants describe you. Buyers increasingly ask ChatGPT, Perplexity or Google's AI features to suggest suppliers. These tools summarise what they can find on the open web. A clear, factual profile in English gives them accurate material to work with; a stub gives them very little. We explain how this works in how to appear in ChatGPT and Perplexity answers.
There is also a simpler argument. Claiming costs nothing and takes a few minutes. Completing the profile properly takes an afternoon. Compared with a trade fair stand or a translated brochure, it is one of the lowest-cost steps a Romanian company can take towards international buyers.
How do I claim my company profile, step by step?
To claim your profile, search for your company in the directory, open its page, click "Claim this company", create or log into an account, confirm that you represent the company, complete the profile and submit it for review. If your company is not listed, register it through the List your company page instead. The steps below cover both paths.
Step 1: Search for your company
Go to the companies directory and search for your company name. Try a few variations if the first search returns nothing:
- the short trading name ("Lemnart") and the full legal name ("Lemnart Production SRL");
- with and without diacritics ("Brașov" and "Brasov");
- your town or county, combined with your industry.
Check the details on the profile you find: county, founding year and industry should match your company. If several companies share a similar name, the location and founding year usually settle it.
If your company is not listed, it is not a problem. Go directly to List your company (Romanian version: Listează compania) and register it as a new company. The rest of the process, from completing the profile to review, is the same.
Step 2: Create an account or log in
To claim or register, you need a Romanian Supplier account as a company representative. You can sign up with email and password, or with a Google or LinkedIn account.
One practical tip: use your company email address, not a personal one. An address on your company's own domain (for example, name@yourcompany.ro) makes the next step much faster, as explained below.
Step 3: Claim the profile and confirm you represent the company
On your company's profile page, click "Claim this company". The platform then needs to confirm that you are entitled to manage this profile. There are two routes:
- Instant confirmation. If the email address on your account uses the same domain as the company's website or company email on record, and it is not a public mailbox such as Gmail or Yahoo, the claim can be confirmed immediately and the profile editor opens straight away.
- Manual confirmation. If you use a public email address, or the domain does not match, the claim stays pending and the Romanian Supplier team contacts the company, usually by phone, to confirm that you represent it. This normally takes a few business days.
This step protects you as much as anyone else: it prevents a third party from taking control of your company's profile.
Step 4: Complete the profile
This is where the real value is created. A claimed but empty profile is only slightly better than an unclaimed one. Work through the following sections:
Company description in English. Write 150 to 300 words in plain, factual English. Cover what you make, for whom, at what scale, from what materials or with what technology, and which markets you already serve. Avoid slogans; buyers want facts they can check. If English is not your team's working language, have the text reviewed by a fluent speaker rather than relying on raw machine translation.
Industry and categories. Choose the industry and categories that describe your actual products, not only your registry code. This decides where you appear when buyers browse.
Products. Add your main products with a clear name, a short description, specifications and, where you can, minimum order quantity and typical lead time. Start with the products you most want to sell abroad.
Photos and video. Use real photos: products, production line, warehouse, team. Stock images reduce trust because buyers recognise them. A short factory video, even recorded on a phone, often does more than a polished brochure.
Certifications. List the certifications you hold (for example ISO 9001, IFS, BRCGS, FSC, CE marking where relevant). On Romanian Supplier, certifications, export markets and number of employees are shown as declared by the company. The platform does not audit factories or certify documents, so keep your certificates ready to send: serious buyers will ask for them.
Contact details. Make sure the email address on the profile is monitored daily. Depending on your plan, your website and phone number can also be shown.
For a detailed guide on what to write in each section and how buyers read it, see how to build a supplier profile that buyers trust.
Step 5: Submit for review
When the profile is ready, submit it. Every profile is reviewed by the Romanian Supplier team before publication. The review checks that the information is coherent, complete and consistent with public company data, and that descriptions and photos are appropriate. It is an editorial review, not a factory inspection or certification.
If something needs fixing, the team will tell you what to change. Once approved, your updated profile goes live.
What happens after I claim my profile?
After your claim is confirmed and the profile passes review, your updated profile is published in the directory. Claimed profiles receive a 30-day trial of the Basic plan, so you can add products, more photos and visible contact details. At the end of the trial, you continue on the Free plan or choose a paid plan.
Here is what that looks like in practice.
The 30-day Basic trial
Any claimed profile can use the Basic plan free for 30 days. During the trial, the profile can include:
- up to 3 products;
- up to 10 photos and 1 video;
- your website and phone number visible to buyers.
Use those 30 days deliberately. Add your three most export-relevant products, upload real photos and a factory video, and make sure your contact details are correct. At the end of the trial, you will have a clear picture of what a complete profile looks like and whether it attracts interest.
After the trial: Free or paid
When the trial ends, you choose how to continue. All prices below are in euro, final, excluding VAT.
| Plan | Price | What it includes (summary) |
|---|---|---|
| Free | 0 € | Company profile with logo and 3 photos, contact by email only, 1 buyer request per month |
| Basic | 39 €/month or 390 €/year | 3 products, 10 photos and 1 video, website and phone visible |
| Professional | 109 €/month or 1,090 €/year | Up to 10 products, CRM, featured position in the top 5 of your industry hub, promotion in one foreign country, sharing on Romanian Supplier social channels |
| Enterprise | from 299 €/month or 2,990 €/year | Multi-channel remarketing, dedicated landing page, profile in 5 languages (DE, IT, FR, ES, PL), AI visibility optimisation, 2 articles per year |
If you do nothing at the end of the trial, the profile stays published on the Free plan: your description, logo and contact by email remain visible. Paid plans are paid by bank transfer, upgrades apply immediately and you can cancel at any time (without refunds for the period already paid). The current terms are always on the pricing page.
Keeping the profile current
A profile is not a one-time task. Set a reminder to review it every six months: new products, new certifications, updated photos, changed contact persons. Outdated information is one of the most common reasons buyers drop a supplier from a shortlist, and it is easy to avoid.
An illustrative example: from stub to shortlist
The following scenario is illustrative. The company is fictional and does not represent any real business.
"Carpatia Wood SRL" is a family-owned manufacturer of solid-wood kitchen accessories in a small town in northern Romania, with 35 employees. For years it has sold mainly through two distributors in Austria and Germany. Its profile on Romanian Supplier was created from public records: name, county, the general wood-processing industry code, founding year and two registered export markets. Nothing else.
The managing director's daughter, who handles marketing, finds the profile while searching for the company name. She notices that the industry listed is broader than what the company actually makes and that there are no products or photos.
On a Monday afternoon she creates an account with her company email address, which matches the company's website domain, and clicks "Claim this company". The claim is confirmed immediately. Over the following week she:
- rewrites the description in English: cutting boards, serving trays and utensils in beech and oak, about 15,000 units per month, FSC-certified timber, export experience in Austria and Germany;
- adds three products with specifications, MOQ and lead times;
- uploads ten photos of products and of the workshop, plus a 90-second video of the production line;
- lists the FSC certification, which appears as declared by the company, and keeps the certificate ready to send;
- submits the profile for review.
After the review, the profile goes live with the Basic trial active. The company now appears in the relevant product and industry pages, not only under a general code. When a buyer from a Scandinavian homeware retailer compares Romanian producers of wooden kitchenware, she can see in under a minute what Carpatia Wood makes, how much and to which standard. She sends a quote request.
Nothing about the company changed. Only the information buyers could see did.
What should a complete profile include? (Checklist)
A complete profile answers a buyer's first five questions without a phone call: who you are, what you make, where and how you make it, at what volume and to which standards, and how to reach you. Use the checklist below to track your progress before and after submitting for review.
| # | Item | Why it matters | Status |
|---|---|---|---|
| 1 | Profile claimed (or new company registered) | Gives you control over the information buyers see | ☐ |
| 2 | Company name, county and founding year checked against the trade registry | Consistency with public data builds credibility | ☐ |
| 3 | Logo uploaded (clear, high resolution) | First visual signal in listings and search results | ☐ |
| 4 | Description in English, 150–300 words, factual | Lets buyers judge fit in under a minute | ☐ |
| 5 | Industry and categories match your real products | Decides where you appear when buyers browse | ☐ |
| 6 | Main products added with specifications | Makes you findable in product searches | ☐ |
| 7 | MOQ and lead times stated | Removes the most frequent first question | ☐ |
| 8 | Real photos of products and production (no stock images) | Proof that the company and capacity exist | ☐ |
| 9 | Short factory or workshop video | Strongest single trust signal for many buyers | ☐ |
| 10 | Certifications listed, documents ready to send | Often the first procurement filter | ☐ |
| 11 | Export markets and number of employees filled in | Helps buyers estimate scale and experience | ☐ |
| 12 | Contact email monitored daily; website and phone checked | Inquiries need a reply within one business day | ☐ |
| 13 | Profile submitted for review | Required before publication | ☐ |
| 14 | Reminder set to update every six months | Keeps information accurate | ☐ |
If you are also building your brand at home, Romanian producers can present their products to Romanian consumers and retailers on Fabricat în RO, the platform run by the same team that has promoted local producers since 2014. The two are complementary: Fabricat în RO for the domestic market, Romanian Supplier for international buyers.
How do buyers use the information on my profile?
Buyers use your profile as a first screening tool. They check whether your products, capacity and certifications match their requirements, compare you with other suppliers, and then decide whether to send an inquiry. The profile does not replace their own due diligence, but it decides whether you enter it.
Professional buyers rarely rely on a single source. After finding you on Romanian Supplier, many will check the trade registry (ONRC), your website, your LinkedIn page and your certificates. If the information is consistent across all of them, trust builds quickly. If the profile says one thing and the website another, doubt sets in.
That is why accuracy matters more than enthusiasm. A short, accurate profile is more useful than a long one full of claims you cannot document. Buyers can read about their side of this process in how buyers verify a reliable supplier.
Frequently asked questions
Is claiming my company profile free?
Yes. Claiming an existing profile and registering a new company are free. Claimed profiles also receive a 30-day trial of the Basic plan. After the trial, the profile stays on the Free plan unless you choose a paid plan.
How do I know if my company is already listed?
Search for your company name in the companies directory, trying both the trading name and the full legal name, with and without diacritics. If you cannot find it, register your company through List your company.
How long does it take to claim a profile?
The claim itself takes a few minutes. If your account email is on your company's own domain and matches the company data on record, confirmation can be immediate. Otherwise, the team confirms by contacting the company, which usually takes a few business days. Completing the profile well takes an afternoon.
Does Romanian Supplier verify my certifications?
No. Every profile is reviewed by the team before publication for coherence and completeness, but the platform does not audit factories or certify documents. Certifications, export markets and employee numbers are shown as declared by the company. Keep your certificates ready to send to buyers who ask.
What if the information on my profile is wrong?
Claim the profile and correct it yourself; changes go through review before publication. If your company does not fit the directory at all, for example because you do not supply goods or services to foreign buyers, write to contact@romanian-supplier.com and the team will correct or withdraw the profile.
What if I don't want to be listed?
You can ask for your company profile to be withdrawn. Contact the Romanian Supplier team at contact@romanian-supplier.com from a company email address, include your company name and tax identification number (CUI), and request withdrawal. The team will handle the request.
Can someone else claim my company?
Only a person who can show they represent the company. Claims are confirmed either through a matching company email domain or by the team contacting the company directly. If you believe someone has claimed your company without authorisation, write to contact@romanian-supplier.com.
Claim your profile today
Your company may already be in front of international buyers, but with a profile you did not write. Claiming it takes a few minutes and costs nothing; completing it turns a line in a directory into a page that can earn quote requests.
Search for your company in the companies directory and click "Claim this company". Not listed yet? Register it on List your company (in Romanian: Listează compania). Use the 30-day Basic trial to add your products, real photos and a factory video, then compare what each plan includes on the pricing page.
Topics
Adrian Ambrose
Founder of Fabricat în RO (2014) · Owner of Romanian Supplier (2026)
Adrian Ambrose founded Fabricat în RO in 2014, the Romanian platform and community that promotes products made in Romania — a marketplace and producer directory, promotion packages, a podcast with Romanian entrepreneurs and editorial guides that have supported more than 370 companies. Since 2026 he is the owner of Romanian Supplier, the export directory where international buyers find, verify and contact Romanian manufacturers. A marketing specialist with a background at ALTEN Group, he writes about sourcing from Romania, the country's export industries and the practical side of working with Romanian factories, drawing on the platform's database of more than 11,000 registry-checked companies.
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